- What most users do is simply attach the PDF to the email, not embed it.
- There are ways you can embed a PDF in an email for preview
- What are these tricks and what are the advantages of embedding a PDF instead of attaching it?
PDF documents and emails are two of the objects with which people interact the most on a daily basis when they work. Therefore, it could be said that the relationship between these two elements is key for them to be or be productive. So, although you probably know at least one, surely you have ever wondered what other ways to embed a PDF in an email there are. And in this article we are going to show you several.
Sure, what most users do is simply attach the PDF to the email, not embed it. But we want you to learn how to embed it the same way you embed images, for instance.
If until now you thought that this was impossible, today you will learn why that thought was wrong, and you will learn about the various ways in which you can embed a PDF in an email for a preview.
Embed a PDF in an email as an image
Probably the most efficient technique or method to embed a PDF in an email is to embed it directly as an image. We have already said that we are used to embedding images, right?
Basically, you have to resort to a PDF to JPG or PNG converter, such as PDF Online from Abcd PDF, or the paid versions of software such as Adobe Acrobat. These are just two examples of the many websites and apps that can give you a hand.
Related article: Edit a PDF file
in Gmail
- Create a new email message in Gmail
- Click on the icon that looks like a picture of mountains to insert image
- Navigate to the PDF document, now converted to a JPG or PNG image, and embed it in the email
in outlook
- Create a new email message in Outlook
- Click on the icon that looks like a clip art to Insert Image
- Navigate to the PDF document, now converted to a JPG or PNG image, and embed it in the email
Embed a PDF in an email as a text file
If the PDF you want to embed is all text, and there’s no point in transforming it into an image, you can quickly convert it to a text file and embed it as such. Adobe Acrobat, whether in a paid or free version, facilitates this task by opening the PDF document in question and clicking on Save as text in the File menu. Later, you can embed the PDF in the email as a text file just like always.
Embed a PDF in an email with an app
Another alternative to choose in these cases is to embed a PDF in an email with an application. Of course, most of them are not 100% free, so you will have to be willing to invest a little money. Usually, yes, they give 7 or 30 days of trial so you can see if they convince you. You must take advantage of those days.
Other frequently asked questions
Why would you embed a PDF in an email?
Generally, it doesn’t matter how an email attachment is sent as long as it reaches its destination. So, why would it be important to embed a PDF instead of attaching it? Here are several answers.
The great benefit of embedding a file is that the recipient can see it right when they open the email. We could say that it enables a preview of the content, something that favors getting an idea of what awaits you. That being said, while you can see inside to work on those documents it is advisable to download them.
Another benefit you might find this useful for is if the recipient can’t download the document for something. When you know you won’t be able to, embedding it will allow you to peek at your content despite having that inability to download. It is not something that will happen often but it is good to know that there is a solution.
Finally, by embedding a PDF document in your emails you may catch the recipient’s attention. Usually, a simple attachment will not be as impressive as inevitably seeing its content.
Have you been able to embed a PDF document in an email? With which of these tricks do you do it?
