While it is true that Gmail is right now the most important email client in the world, we cannot lose sight of other options in this field, which have their own solutions, such as Outlook. Let’s suppose that an important email has just arrived at the Microsoft service, and you want to save its contents. Then it is convenient to review how to download emails from Outlook.

The attractive thing about this tutorial is that, while email clients tend to offer more than enough storage space so that we do not have to download any of their elements, from time to time we can be more comfortable doing so, to ensure access to those contents.

Of course, this makes sense especially when the emails in question have important file attachments, or relevant text, the kind that we don’t want to depend on the internet to be able to visualize at a certain moment.

Following the tutorial that we are going to teach you next, you will then have the possibility to download a complete file, which contains the original message, the attachments, and details about the sender, the recipient, the origin of the email and any other details that are consider essential in this regard.

Download emails from Outlook step by step

Before starting with the trick itself, it should be clarified that there are two methods through which to download Outlook emails step by step, and basically It all depends on whether you do it via the web or via desktop.

Download Outlook emails from the web app

To download emails from the Outlook web, you have to attach the message to a new email and send it to yourself. When you do, you can proceed as follows:

  • Open the Outlook web
  • Search for the original message whose contents you intend to download
  • Click on New message and drag the message from the Inbox, dropping it there
  • Add a recipient, which should be yourself, and subject, and send it
  • You can download it as an EML file

Download Outlook emails from the desktop app

Downloading an email from the Outlook desktop application is easier than doing it from the web application, although you should know that, in this case, the message is saved in MSG format.

Eventually, if you wish later, you can convert it to EML format, the universal of emails.

  • Open Outlook on your desktop
  • Double click on the message to download
  • A window will open, and go to File, Save As
  • Save the message in MSG format

If you need a platform to go from MSG to EML, you can use the one available at this link.


In summary, we can say that there is the possibility of saving emails when you are an Outlook client, and it does not matter if you intend to do it from your web application or from your desktop application.

And if you want to apply this tutorial on some old email, but you have trouble finding it, probably using the file view of Outlook online could help you.

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