This post shows students and new users the steps to print to PDF and create or transform any document into a PDF file. In Windows, one can print a PDF document from any application with the built-in Microsoft Print to PDF function.

Previously, Windows came with the Print to Microsoft XPS printer by default. This was Microsoft’s alternative to PDF. That didn’t last long though, as Microsoft switched to PDF using its built-in Microsoft PDF printer virtual printer.

So, if you want to create a PDF file format from a document, just open the document and select Print. Then select the built-in Microsoft Print to PDF printer. It’s that easy!

If the document you want to print is not in file format, open the application you want to print or export your data, then go to File ==> Print. You can also export data from the application and then print it to PDF. There are many ways to print to PDF in Windows.

If you don’t see the built-in Microsoft Print to PDF printer, reinstall it using the link below.

How to reinstall Microsoft Print to PDF Printer in Windows 11

How to print to PDF in Windows 11

As mentioned above, one can print or create any document in PDF format using Windows built-in Print to PDF printer.

To do that, follow the steps below:

Depending on the application, you can find the Print function or go to File ==> Print.

microsoft print to pdf windows 11

When the Print window opens, select the Microsoft Print to PDF under the Select printer section. Then click on the Print button to save the document in PDF file format.

windows 11 microsoft print to pdf file

When you click the Print button above, Windows will quickly convert or transform to PDF format and ask you to select a location to save the file, as well as the file name you want to save.

Looking at the windows below file name field, the default location is your Documents folder and file Save as type it will be a PDF document.

Click on the Save money button and go.

save location print to pdf windows 11

Then go to the Documents folder and the printed document should be saved as a PDF file. If you choose another destination to save the file, go there to find it.

save location print to pdf file

You should do that!


In this tutorial we have seen how to print any file in PDF format in Windows 11. If you find any errors above or have something to add, use the comment form below.

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